2020 Election Notice and Call for Nominations

Notice is hereby given for the election of CAPIC Directors pursuant to CAPIC Bylaws section 6.5 (a).

Seven (7) director positions will be filled in the upcoming elections in 2020 for a three-year term (2020-2023).

CAPIC Board of Directors has set May 14, 2020 as the date for the 2020 Annual General Meeting (AGM). The location and time will be announced through the official Notice of Annual General Meeting.

A. GENERAL QUALIFICATIONS FOR DIRECTORS:

As per CAPIC Bylaws 6.4, each CAPIC Director shall:
  1. Not be an undischarged bankrupt;
  2. be a Registered Member or an Honorary Registered Member and a Member in Good Standing of the Corporation;
  3. not have previously been removed as a director by the Members or had his or her office as director automatically vacated pursuant to section 6.7 of these Bylaws;
  4. not have previously been removed as an officer of the Corporation by the Board;
  5. not be a director or officer of and shall not hold an executive or staff position with another immigration advocacy organization, an organization providing services equivalent or similar to the Corporation, or a regulatory body for Authorized Representatives;
  6. possess a minimum of two years of experience as a director of the Corporation, a director of OPIC, a director of AICC, a Member of a Chapter Committee, or other equivalent experience as determined by the Board from time to time;
  7. has not resigned during his or her term of office as director at any time within the previous term; and;
  8. has not been reinstated within the last four years following a termination or suspension
and, as per Bylaws 6.6 (c):
  1. A director may be eligible for re-election, provided that a director shall serve a maximum of two consecutive three-year terms (for a total of six consecutive years). After completing two consecutive three-year terms, a director shall not become eligible for re-election until at least two full years have elapsed since the completion of that director’s term.
B. PROCEDURE:

(a) Becoming a Candidate
  1. Review CAPIC Bylaws, Conflict of Interest Policy, Board Policy, Election Policy and any relevant policies. Review CAPIC Bylaws and Policies on CAPIC website.
  2. A nominee must follow the nomination procedures as outlined in CAPIC Bylaws 6.5(c), summarized as follows:
    1. provide at least five (5) nominations by Registered/Honorary Registered members in good standing and written acceptance to the Chief Elector of the nomination set out in 6.5 (b) of the Bylaw;
    2. the deadline for submitting nomination package is 5 PM Eastern time on March 31, 2020
    3. declare in writing that the candidate will observe the provisions of the Act, the Articles, the Bylaws, and any policies of the Corporation, including without limitation, the Corporation’s election procedures; and
    4. deliver to the Chief Elector a biography summarizing the candidate’s skill set and experience, a summary of the candidate’s vision and priorities for the Corporation, and the candidate’s proposed contribution to the Corporation based on the Corporation’s most recent strategic plan and financial information, for circulation at least five weeks prior to the expiry of the current director’s term.
    5. Nomination documents shall be sent either by email or postal mail to:

      The Chief Elector
      CAPIC
      245 Fairview Mall Drive, Suite 407
      Toronto, Ontario M2J 4T1
      By Email: ChiefElector@capic.ca
    CAPIC prefers the Nominations to be delivered by Email in PDF/ MS Word format.
  3. Attend a candidate meeting, when so required by the Governance and Nomination Committee.
(b) Voting:
  1. Voting will be by electronic means. Members in good standing of the Registered Member or Honorary Registered Member categories as at March 19, 2020 are eligible to vote.
  2. Members will receive email from the selected third-party voting company, prior to the start of voting period, with their Elector ID and password. Alex will confirm this
  3. Cast your vote during the voting period, as set out below.
(c) Election Timetable
Date Event
March 30, 2020 5 PM EST Receipt of Complete Nomination Package by CAPIC
March 31, 2020 Candidates submit Campaign materials to ChiefElector@capic.ca
April 2, 2020 List of Candidates published
April 6, 2020 9:00 AM EST Campaigning starts
May 4, 2020 5:00 PM EST Campaigning ends
May 6, 2020 0:00 AM EST Voting period starts
May 8, 2020 11:59 PM EST Voting period ends
May 14, 2020 Voting results announcement and ratification by members at AGM

Members who have questions should contact the Chief Elector at Chiefelector@capic.ca

Respectfully,

Neerja Bhandari RCIC
Chief Elector for the Corporation.

The attachments will be accessible through CAPIC Connect Dashboard.